Job Responsibility:

• Lead and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports
• Prepare responses to correspondence containing routine inquiries
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives
• Manage and maintain executives' schedules
• Set up and oversee administrative policies and procedures for offices and/or organizations
• Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
• Interpret administrative and operating policies and procedures for employees

Requirements:

• Diploma or Bachelor in Secretary / Business Administration
• Minimum 2 year-experience as a Secretary / Board of Directors Secretary, preferably from Personal Care Cosmetics and FMCG (Fast Moving Consumer Goods)
• Strong Communication Skills
• Hardworker and ability to work under pressure
• Fluent in English and excellent in computer literate (Ms. Office Programs)