CAREER

Join the Tempo Scan family where we embrace equality, transparency, fairness, integrity and team spirit.

EXECUTIVE SECRETARY - TSP

Location: Jakarta

Job Responsibility:

  • Lead and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports.
  • Prepare responses to correspondence containing routine inquiries.
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Manage and maintain executives' schedules.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.

Requirements:

  • Diploma or Bachelor in Secretary / Business Administration.
  • Minimum 5 year-experience as a Executive Secretary / Board of Directors Secretary / Personal Assistant, preferably from Personal Care Cosmetics and FMCG (Fast Moving Consumer Goods).
  • Strong Communication Skills.
  • Hardworker and ability to work under pressure.
  • Fluent in English and excellent in computer literate (Ms. Office Programs).
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